Day: April 24, 2020

24 Apr 2020

Changing the Radiation Safety Management Landscape with Odyssey Professional

Picture this: You are a professional, small business owner in the healthcare sector. Maybe you run a small animal veterinary hospital with a portable x-ray machine or manage a successful dentist office that just installed a brand new panoramic dental x-ray unit. Perhaps you are a health or medical physicist with a growing physics company and an increasing inventory of equipment that travels with you from site to site.

It can be overwhelming to think about, especially if radiation safety is not the core focus of your business, but the presence of radiation-producing machines and/or radioactive material in your facility means adhering to regulatory requirements and committing to the protection of your staff. This can be a time-consuming, cumbersome task that prohibits you from focusing on your patients or customers.

Odyssey Professional, the new software subscription service from Versant Physics, is the answer you have been searching for.

Odyssey Professional is a cloud-based software suite designed for small businesses and professional practices that have small-scale radiation safety programs. It is changing the way that companies with limited resources can build their businesses while also maintaining radiation safety across the board. The software allows for the centralized management of your inventory or personnel dosimetry program from any desktop or mobile device for your entire organization, ultimately helping you to manage your business, improve performance, and maintain compliance.

How it Works

Odyssey Professional is a renewable annual subscription, payable by credit card. Simply select the module or modules you are interested in during sign-up. After sign-up, users will be emailed login instructions along with a helpful User Guide to get started. That’s it! There are no downloads, no implementation fees, no installation or wait-times. Simply follow the link in your Getting Started email, login on your web browser, and you’re ready to go!

Available Modules

Machine Management

Keeping track of inspections, documentation, and machine information can be an administrative burden most small business owners just don’t have the time for. The machine management module provides users with a way to store and track machine information and location. Each machine has a profile of identifying information including location, serial number, responsible owner, and custom information. Users can upload documents to profiles such as reports or certificates associated with individual machines, keeping all your documentation in one place. Upcoming inspections and other due dates for machines can be added to your calendar, and with the automatic reminder feature, you are sure to stay up-to-date and remain in compliance.

Equipment Catalog

If you have a growing supply of equipment or work at multiple sites and need to take your equipment with you, it is important to be able to stay on top of your increasing inventory. The equipment catalog module provides a way for users to store and track equipment information and location. Equipment is associated with a specific site within the system and can be checked in and out by users to track its precise location. Each piece of equipment has a profile of important identifying information including serial number, location, responsible owner, notes, uploaded documents, and custom information.

Personnel Dosimetry

Perhaps the most important aspect of any radiation safety program is maintaining a successful dosimetry program. Odyssey Professional’s Personnel Dosimetry Management module breaks down the data and dose information that you need to review and makes it effortless to manage. The module includes an at-a-glance dashboard that displays information relating to the dosimetry account and location. Customizable widgets allow users to visualize pre-set metrics including read activity, ALARA status of wearers, a user watch list for individuals with higher dose readings, recently added personnel and badges, and abnormal readings. The module supports both Mirion and Landauer dosimetry data, which can be used to generate ALARA or Form 5 reports from within the module.

Inventory Tracking

Users can create and maintain a database of radioactive material with the Inventory Tracking module. It provides custom master tables of isotopes and compounds, a list of inventory holdings with the capability to adjust activity and re-assign material to other users, and a detailed section for managing areas that hold radioactive material. Each location’s profile stores information such as maps, survey history, status logs, comments, radioactive material inventory, and documentation.

Forms

The forms module allows users to build electronic versions of forms used within their radiation safety programs. Forms can be created in the module’s form builder and then be filled out and saved in the data entry section for review. Once the same form has been completed more than once, it can be analyzed in analysis to identify trends in the data. PDF templates provides users with a way to configure the header and footer for organizational branding when forms are converted to PDFs.

Special Administrative Features

The goal of Odyssey Professional software is to aid small businesses’ growth by helping them manage more efficient, more effective radiation safety programs. In addition to the available modules, the software includes helpful administrative features such as a personal document library and scheduling tool, automatic alerts and email reminders for upcoming due dates, uniquely-generated RAM, machine, and equipment labels and QR codes, and electronic reporting and form creation.

A Tool in Your Toolbelt

At Versant Physics, we understand how overwhelming and stressful it can be to make sure that when it comes to radiation safety in your business, you are doing everything right. Designed by our radiation safety experts, Odyssey Professional is a tool to help you build a thriving, successful business while ensuring that important radiation safety tasks get accomplished.

Try Odyssey Professional for free.

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Permits

THE PERMISSION SYSTEM FOR INVENTORY TRACKING, MACHINE MANAGEMENT & EQUIPMENT CATALOG MODULES

Permit Profile

Each permit has a dedicated profile of information that includes authorized personnel, radioactive material, machines, and devices. Permit conditions, completed audits, and forms are also found on this profile.

Authorized Condition Database

Create and view authorized conditions included on permits. Previously created authorized conditions are listed with their code, category, and description.

Permit Enforcement

Information specified on a permit not only serves as a record of that permit, but also controls what can be added to other modules. The location, owner and type of radioactive materials, machines, and equipment can be enforced by permits.

Permit Audits

Perform permit audits, mail the results to relevant personnel, and track responses to non-compliances.