Category: Radiation Safety

28 Jan 2021
Five Reasons Your Facility Needs a Radiation Safety Officer

Five Reasons Your Facility Needs a Radiation Safety Officer

A radiation safety officer is an individual responsible for radiation safety in a Nuclear Regulatory Commission (NRC) or Agreement State licensed program. They ensure that any activity involving radiation and radioactive materials is conducted safely to prohibit unnecessary exposure and that all licensed activities are conducted in compliance with both license and regulation requirements. Their responsibilities are varied and extensive, however, an RSO can generally expect to conduct reviews of occupational exposures, surveys and program audits, and lead radiation safety training sessions for authorized users, workers, and ancillary personnel. They are also in charge of spill response and contamination protocols, radioactive material transportation, storage, and disposal, and enforcing the ALARA (As Low as Reasonably Achievable) principle.

RSOs are frequently found in medical facilities that intentionally administer radioactive materials to patients in the form of X-ray and fluoroscopy procedures, radiopharmaceuticals (bone scan, stress test, PET/CT, etc), and radiation therapy. To perform these procedures, medical facilities are required to obtain a permit or license, either issued by the NRC or Agreement State, which an RSO must be listed on.

Medical x-ray machines.

But is an RSO needed for non-medical facilities as well?

In short, yes. Having an RSO on your team is not only beneficial for the overall safety of your clients and staff but is also a requirement of any licensed radiation safety program. We have outlined five reasons that will help you determine if your facility needs an RSO.

1. Your facility houses or utilizes radioactive materials, radiation-producing machines, and/or non-ionizing radiation sources such as lasers.


Specific regulations vary from state to state, however, if your facility utilizes any kind of ionizing or non-ionizing radiation source, you need a radiation safety program, and someone specifically trained to manage it.

In addition to overseeing the radiation safety program and all that entails, the RSO will keep an inventory of all material and machines located in your organization, ensure proper labeling, maintain current machine registrations, and ensure appropriate calibration and testing are performed regularly.

2. You need a highly trained individual who is well-versed in the U.S. NRC or state specific regulations that govern radiation safety and medical use of radioactive materials.


An RSO is properly trained on principles and practices of radiation protection, radiation measurement and monitoring, the biological effects of radiation, and more.

As part of their training, they are also familiar with the extensive regulations laid out by the U.S. Nuclear Regulatory Commission (NRC) or Agreement States. It is their duty to navigate these regulations for your organization to ensure compliance, and to keep on top of any updates that may impact your organization or its employees.

NRC Agreement States

3. You need someone to enforce radiation policies and procedures.


An RSO is granted the authority by management to enforce policies and procedures regarding radiation safety and regulatory compliance established in an organization’s radiation protection program or license. With all that is required of a safe, successful radiation protection program, you can rely on the RSO to make sure everything is in order and the rules are being followed by all participants.

4. You want to identify problems and implement corrective actions quickly.


Of course, accidents happen. Whether due to human error or technical malfunction, they are unavoidable. While we are all familiar with the devastating effects of radiation-related accidents, including those which occurred in the wake of nuclear accidents at Three Mile Island and Fukushima, these types of accidents are not likely to occur in your organization’s day-to-day activities. However, issues such as missing signs, incorrect labels, faulty shielding, or improperly calibrated instruments can not only cost your organization big fines but can pose direct health risks to you and your staff if left unchecked.

A designated RSO not only takes charge and initiates corrective actions during an emergency, but they are also responsible for investigating incidents and finding solutions to ensure such issues do not occur again. They are often the link between management and operations, alerting them to any problems that exist, and continually update and revise the policies laid out in their radiation safety program. They also perform regular safety training and program audits which are excellent ways to identify problem areas and terminate unsafe operations before they become a problem.

5. You want to protect your personnel from occupational radiation exposure risks.


Medical personnel are not the only ones at risk of occupational radiation exposure. Anyone who regularly uses or operates radiation-producing machinery, including researchers, manufacturers, and salespeople, can be exposed. If not properly controlled and monitored, these exposures can cause damage to the cells and genetic material and lead to serious health problems such as cataracts, temporary or permanent sterility, and cancer.

professionals at risk of occupational radiation exposure
Medical personnel are not the only ones at risk of occupational radiation exposure.

Although direct supervision of individuals using ionizing radiation is not typically a role of the RSO, the RSO is responsible for ensuring all authorized users and ancillary workers are properly trained in basic radiation safety and enforce control measures, such as shielding and personal protective equipment (PPE).

An RSO will also likely suggest a personnel monitoring program that assigns dosimeters to your staff and monitors their received radiation dose as well. In addition to advising on who and when individuals should be monitored, they will regularly monitor doses, manage declared pregnancies, and provide compliance reports.

See our post about using Odyssey to manage your personnel dosimetry program.

Next Steps


A properly trained individual, whether they are a licensed medical professional or not, can be added to a license as the RSO if they have successfully completed all the education and experience requirements of the current regulations and agree to be responsible for implementing the radiation safety program. Depending on their other professional responsibilities, they can serve as full or part-time. An RSO should also have excellent management and record-keeping skills and be comfortable with interacting with regulatory agencies.

Due to the extensive training and knowledge required for this role, many organizations choose to outsource this work. Versant Physics offers RSO and Regulatory support for traditional medical facilities such as hospitals and clinics, universities, small businesses, medical equipment manufacturers, and more. Whether you are looking for a consultant to assist on minor aspects of your program, on-site personnel to perform a program audit or survey, or you need help managing your personnel dosimetry program, our experienced, knowledgeable medical and health physicists, qualified experts, and support specialists can help.

Visit our regulatory page for a complete list of regulatory service offerings or contact sales@versantphysics.com to speak to a physicist about your unique program needs. 


References:

  1. Versant Medical Physics and Radiation Safety. Virtual MRSO Course. January 22, 2021. https://www.versantphysics.com/online-mrso-course
  2. 35.50 Training for Radiation Safety Officer and Associate Radiation Safety Officer. January 16, 2019. https://www.nrc.gov/reading-rm/doc-collections/cfr/part035/part035-0050.html
  3. “RSO Responsibilities” https://www.apnga.com/rso-responsibilities/
  4. AAPM Report No. 160. “Radiation Safety Officer Qualifications for Medical Facilities.” November 2010.
  5. https://www.osha.gov/ionizing-radiation

04 Nov 2020
Odyssey's Personnel Dosimetry Management module

Manage Your Personnel Dosimetry Program with Versant Physics

Personnel Dosimetry is a key part of any radiation safety program. The dosimeter’s primary use is to determine doses to individuals who are exposed to radiation on the job by measuring the absorbed radiation energy. These devices are worn on the chest or abdomen, with specialized dosimeters available for other areas of the body such as the extremities.

Federal and State regulations mandate occupational exposure monitoring for a variety of reasons. These regulations can vary based on access to radiation or high radiation areas, quarterly or annual limits, or other requirements mandated by the regulating body.

There are dozens of reasons outside of these regulations why personnel dosimetry monitoring is important for the health and safety of occupationally exposed personnel, but it can be difficult to know where to begin when implementing your own program. There are regulations to navigate, staff to train on how to wear and read their badges, and the constant administrative upkeep required to monitor incoming dose reads and to ensure that your program is compliant.

Versant Physics specializes in personnel dosimetry program management, with a trained technical support team ready to tackle compliance issues and monitoring, badge administration—including initializing for new wearers, adding and removing wearers, read day reminders, and monthly reporting—and training.  

Instadose+ Dosimeter

“Our clients range from less than 10 badges to over 1000 badges, and include Instadose+, ring dosimeters, and TLD’s,” says Spencer Vanderweele, Versant Physics’ lead Technical Support Specialist. “It is important for our wearers to transmit readings on a regular basis to ensure each badge is functioning as expected. Regular readings also help us to confirm that each badged worker is following their ALARA practices to keep exposures as low as reasonably achievable.”

View how easy it is to read your Instadose+ badge here.

To manage the back end of dosimetry programs for all Versant Physics accounts, Vanderweele relies on the company’s proprietary software Odyssey. The cloud-based software was designed to simplify every aspect of a radiation safety program, with an entire module devoted to personnel dosimetry.

“With Odyssey we can view exact numbers at a glance, or dive deep into records if there are ever any concerns,” says Vanderweele. “I utilize the Personnel Dosimetry module to manage most accounts, and consistently find myself diving into the records through the Query Builder. This feature allows you to set your own parameters for record results based on active participants and allows you to filter out participants who required updated readings to more easily follow up.

Odyssey's Query-builder
Odyssey’s Query-builder feature.

“The new Form Generator has [also] been an incredible help. This feature allows the user to pull Form-5s, pre-sign, and even email directly to participants all from one page! This saves me or the RSO time (and their wrist!) by allowing us to pre-sign thousands of documents with the click of a button!”

The module is made up of a series of customizable widgets that allow users to visualize pre-set metrics for at-a-glance monitoring. Users can view recent logins and read activity, latest abnormal readings, and set up a User Watch List for wearers likely to exceed internal or annual dose limits. These features, including the Query-Builder and Form Generator, simplify and streamline the badge management process for the busy RSO or badge administrator.

Odyssey's Personnel Dosimetry Management module
Odyssey’s Personnel Dosimetry module dashboard.

In fact, Vanderweele says, without Odyssey, managing a single client would likely be a team effort.

“It would have a tremendous impact on the timeliness of our client response and ability to provide relevant, up-to-date information. Simply counting the number of individual badges, of all types, would be a huge task on its own without Odyssey. I know because Odyssey was not available to me when I first started at Versant Physics. But now, Odyssey allows me to put together complex and specific reports with ease, all while managing several accounts.”

The benefits of using a seasoned badge management team like Versant Physics, combined with the efficient power of Odyssey, are numerous. “Versant Physics’ background allows us to cater to our client’s specific needs,” says Vanderweele. “From our regulatory expertise to our technical support systems, Versant Physics will take the guess work out of your radiation safety program.”

Contact sales@versantphysics.com to learn more about our personnel dosimetry management process, to order badges, and pricing details.

05 Oct 2020

After Fukushima:
Training Medical Responders to Care for Contaminated Patients

Author Bio: Since 1981, Andrew Karam, PhD, CHP has worked primarily in areas related to radiation safety as a radiation safety professional, a scientist and professor, a consultant, or an instructor. He is currently a Fellow of the Health Physics Society and a Homeland Security Scientific Advisor for Mirion Technologies. He is also a writer, with over 200 encyclopedia articles, a variety of scientific and technical articles, several books in print, and an 8-book series (Controversies in Science, Facts on File) in the works. Learn more at www.andrewkaram.com.


After Fukushima: Training Medical Responders to Care for Contaminated Patients

In early April 2011 I got a phone call from a non-governmental organization (NGO) called NYC Medics – they were wondering if I was willing to travel to Japan to help provide training for medical and emergency responders who were working in and caring for patients coming from areas contaminated by radioactive fallout from the reactor meltdowns. It took me about two seconds to agree – a week or so later I was on an ANA flight to Tokyo, to meet up with the other two members of our group. I brought with me some of my radiation detectors and a dosimeter for each person in our group – I assumed the informal role of Radiation Safety Officer for our group while we were in the Fukushima area.

In a few phone calls (in those pre-Zoom days) with our Japanese hosts and NYC Medics we settled on a course of action when we arrived. Our mission was to provide training, but we agreed that we wanted to work from the standpoint of personal knowledge of conditions in the affected areas as opposed to simply telling attendees “This is what the International Atomic Energy Agency says” or “This is what the Japanese government says.” So we agreed to start our trip with three days in the areas that were slammed with the tsunami and subject to fallout from the reactor meltdowns. (I was hoping to visit the nuclear power station, but I suspect my colleagues (a physician and an expert in the psychosocial impacts of WMD and similar disasters) were somewhat relieved.) After returning to Tokyo, our plan was to spend a day developing our training and the last week or so of our time in Japan would be spent presenting it to a variety of audiences throughout northern Japan – as far south as Kamakura and as far north as Sapporo on the island of Hokkaido.

After Fukushima: Map of Japan

The time we spent in the areas affected by the tsunami and radioactive fallout was heartbreaking. Areas that had been inundated by the tsunami were devastated – acres of mud littered with debris, reefs of battered cars, and the occasional shell of a building left standing. It was sobering to realize that each car represented one or more people trying to flee the tsunami who had failed; even more sobering was the field we passed that had a line of men, each holding a bamboo pole, probing the mud for bodies. We spent three days in this area, visiting shelters, meeting with mayors, talking with physicians, and trying to wrap our minds around what had happened.

One of my objectives was to make what radiation measurements I could, and it was clear that we spent much of our time in areas where the fallout plume had settled to the ground. Not only were radiation dose rates close to 100 times higher than what’s normal in most of Japan (as high as about 0.5 mR/hr), but I was also able to identify I-131 and I-133, both with half-lives far too short to occur naturally and both produced in copious quantities by nuclear fission. I also identified Cs-137 and Cs-134, two other fission products, and a later analysis of the spectra I collected revealed a few more nuclides as well.

We returned to Tokyo on one of the first shinkansen (bullet trains) to leave Sendai after the earthquake and spent the next day figuring out what we wanted to say and how we wanted to say it. As the group’s health physicist I spoke about how to safely treat contaminated patients, our physician talked about the medical effects of radiation and contamination exposure, and our psycho-social researcher talked about those aspects of major radiological events. And, since we had some lectures that were to be one hour and some that were slated for two, we also discussed whether or not to have two separate sets of slides (we finally decided to go with a single set, just to include more details for the longer lectures). Finally, we also decided to avoid lecturing our audience but, rather, to treat our sessions more as a sort of refresher training.

For my part of the training, I focused on good radiological work practices when working with contaminated patients. Contamination control, for example – I discussed the fact that Alexander Litvenenko was shedding Po-210 with every hair shed from his head and his body, unbeknownst to any of those caring for him. In spite of that, none of the hospital staff had a significant intake of polonium because they were simply taking the normal precautions that they took with any patients suffering from an unknown ailment; that the standard precautions they already knew how to take were perfectly capable of protecting them from radioactive contamination as well as from the more common microbes. Then I’d ask them if they ever cared for nuclear medicine patients – in every group there were several – and I’d mention that the lowest diagnostic radiopharmaceutical dose carried more radioactivity than even most heavily contaminated patients. The message was that we weren’t trying to teach them anything new – just to remind them that they already knew what to do, they just might not realize it.

After Fukushima: the trauma bay at the Fukushima Medical University, April 2011
The trauma bay at the Fukushima Medical University, April 2011

I went through the standard time-distance-shielding explanations as well as other basics (types of radiation, health effects, natural radiation, and so forth) as well as a quick discussion of the radiological conditions we’d seen in the Fukushima area. But the main focus of my part of the lecture was a review of good radiation safety work practices that was aimed at helping them to feel comfortable caring for their patients. In large part, this was because of surveys conducted shortly after the September 11 attacks, showing that up to 30% of medical responders might decide not to go to work in the event of a radiological attack, citing fears of the health effects on them and their families – we felt it important to  try to assuage any such concerns among those in our audience.

The medical discussion came next, beginning with a brief discussion of the manner in which radiation affects the body and the amount of exposure required to cause problems; our physician also reviewed the nuclides we had identified during our time in the plume area and how those affected the body. She also spent some time talking about recognizing radiation injury, the symptoms of Acute Radiation Syndrome, and a bit about radiation’s role in inducing cancers, as well as the normal latency period for such cancers. And then she closed this part with a brief discussion of the effects of radiation on pregnancy; there are estimates that, in the aftermath of Chernobyl, European women had over 100,000 unnecessary therapeutic abortions, primarily because their physicians didn’t have a good understanding of the reproductive effects of radiation exposure – given our audience, we wanted to make sure they all had a good understanding of the topic.

Finally, we closed with a discussion of the psychological effects noted in earlier radiological and nuclear accidents, helping the audience to understand what to look for in their patients as well as among their patients’ families. Here, too, we could draw on what we had seen earlier during our visits to the towns, shelters, and hospitals, as well as how people often reacted to being screened, being ordered to evacuate, and so forth. This part closed with a discussion of healthcare professionals and how they often reacted to working with patients whom they feared might pose a risk to them. After we were done, we opened the floor for any questions.

Over the course of about a week we gave 7 presentations in five different cities to groups as small as 50 and as large as 250 people – we figured we reached over 1000 people in these talks. One concrete outcome was that the organization that sponsored our time in Japan (and the one that had asked NYC Medics for our help) told us that they had authorized admitting up to 5000 patients from contaminated areas to their hospitals – this freed up needed beds closer to the accident site and elsewhere in Japan.

Dr. Andrew Karam presenting a lecture in Tokyo, Japan, April 2011
Dr. Andrew Karam presenting a lecture in Tokyo, Japan | April 2011

One of the biggest adjustments for all of us was working with translators – we never did decide if it was easier to work with simultaneous or sequential translation. Early on we realized that it was important to sit down with our translators before each lecture (we had different sets for each venue) to make sure they understood the scientific terminology as well as finding out their preferences and how we could make their job easier. It was an interesting experience for all of us!

When all was said and done, we’d spent 12 days in Japan, most of which we were busy for 12-16 hours. We logged over 50 aftershocks stronger than magnitude 5, with the strongest being a 6.0 our first night there (I slept through it), and we each picked up more radiation dose on the flights over and back than during our time on the ground. I’m not sure about my colleagues – I was so tired that I slept through virtually the entire flight back from Tokyo to New York. All in all it was exhausting – but we all agreed it was also one of the high points of our careers. One that we hope to never repeat.


The views, thoughts, and opinions expressed in the text belong solely to the author, and do not necessarily reflect the views and opinions of Versant Physics.

03 Sep 2020

Managing Equipment and Radioactive Waste with Odyssey Software

Odyssey software helps RSOs and EHS personnel manage their organization’s radiation equipment, and makes it easy to track the storage and disposal of radioactive waste. Click below to view our webinar on 4 of Odyssey software’s modules, recorded September 3rd at 2PM EST.

If you’d like to learn more, check out our webinar on the Personnel Dosimetry, Machine Management, Waste Management, and Training modules. Contact Andrew Vasquez at andrew.vasquez@versantphysics.com to schedule a demo or start your free trial!