SaaS Archives

05 Jan 2023

2023 Happy New Year Banner with blue gradient background

Medical Physics, Odyssey Software, Personnel Dosimetry, Radiation Safety, Radiation Therapy, Uncategorized Versant Physics 0 comment

A Year in Review & New Resolutions

Coming full circle to another new year invigorates millions. It is a time to reflect and develop goals for a better self, career, or quality of life. Versant Medical Physics & Radiation Safety also looks eagerly into 2023 and new opportunities of growth. We strive to provide our services to continuously benefit existing or future clients—even while appreciating our building-block actions of 2022. Even as our teams replace calendars in the office and spread poor puns about not seeing each other since last year, we shape our goals to provide exceptional support for healthcare providers to ensure safe workplaces and practices:

Remaining at the Forefront of Medical Physics and Radiation Safety

Sometimes the best resolution is to maintain healthy habits achieved from the year before. Versant Physics will continue its focus on sustaining its status as a trusted, knowledgeable business. Our consulting services demonstrate excellence within medical physics and radiation safety and will continue to in 2023. This involves keeping up with new discoveries in science, seeking value-add opportunities, and ensuring our provided support is top quality. It is with this idea that we strive to keep our competitive edge in all aspects.

Maintaining an edge means aligning ourselves with strong sources when the chances arise. In the past year, Versant acquired Radiological Physics Services, Inc (RPS) and completed a business merger with Grove Physics, Inc. We were excited to welcome Joseph Mahoney from Grove Physics as the new Vice President of Diagnostic Physics. Additionally, Versant brought in the talents of Ray Carlson and his team within RPS. The overall consolidation of these companies’ resources with Versant’s has increased services towards our clients. We are enthusiastic about efficiently using these combined assets to their full potential in 2023.

Another constituent to higher performance levels becoming achievable in the new year is that Versant Medical Physics achieved their ISO/IEC 27001:2013 certification in 2022. This certification demonstrates our dedication to being a trusted source. Not only can we be sought for our expertise in the field, but now to maintain personal information and customer data through even better safeguards in 2023. Being certified for strict security and compliance standards allows for peace of mind to clients using our Odyssey software; the protection of which is performed by our own security management team.

As a web-based, modern management system, Odyssey’s enhanced security is not its only feature that is being refined. Odyssey is kept as a radiation software suite that our clients can trust for the central administration of radiation safety programs. This is accomplished by our development team’s dedication to the software’s continuous improvement based off internal and external feedback. Radiation safety programs can quickly become complex and difficult to manage for healthcare companies, large or small. In addition to Versant’s experienced personnel, Odyssey provides clients an all-in-one platform to manage their program more easily and effectively. Within 2023, Versant’s development team will be focusing on projects to publish customizable reports. They will also revamp the centralized audit logging in Odyssey as part of software enhancement requests received through the feedback system.

Radiation Safety Implementation and Maintenance

Radiation safety has an extensive list of requirements and regulations set through organizations such as the NRC. The necessity of radiation safety programs is unquestionable when working with radioactive substances or ionizing radiation generating equipment. However, the issue remains that implementation and maintenance of these programs can become complicated fast. In 2023, Versant Medical Physics will assist healthcare providers simplify program compliance, protecting their employees and overall business.

Versant provides a variety of services, from dosimetry management to the support of our physicists, Radiation Safety Officers, and specialists. These professionals’ collective years of experience range over key modalities of radiation safety:

Any company—regardless of size—can run their badge program through our dosimetry monitoring services. Doing so assures access to our competent technical support team that can accommodate any company’s needs. Dosimetry badge management is top priority for this team to make your program easier to handle. The support team provides technical and customer service to your employees, so they understand best practices for the dosimeters they wear and to simplify compliance. This lets your employees quickly get back to what they do best: providing healthcare to those who need it.
Versant Medical Physics has board-certified physicists that cover regulatory and diagnostic services across the board. Versant’s physicists are driven to provide top-tier assistance so that our clients meet regulatory guidelines and ALARA fundamentals easily to protect people: employees, patients, and the general population. We will continue to achieve this in 2023 through provision of full-service support for your company’s radiation safety program’s crucial areas. These services can include but are not limited to equipment testing, radiation shielding and design, and comprehensive audits.

Medical Physics and Radiation Safety Certification and Training Support

Another component of medical physics and radiation safety is requirement (depending on role) of being certified for one’s work. Certifications in this field surround topics such as radioactive material handling in a continually evolving medical field. Our online continuing education training courses are available at any time to earn certifications approved by CAMPEP, AAHP, and ASRT. Many professionals within the medical physics and radiation safety fields need continuing education credits; this can be for compliance purposes or to take on new responsibilities within their company. In addition to providing support for our clients, Versant provides certified courses such as

Medical Radiation Safety Officer (MRSO) Training – Compliance knowledge and lectures provided to learn day-to-day requirements for a new Medical RSO. This course has been complimented for its clarity and precision of material.
Medical X-Ray Radiation Safety Training – Designed for anyone managing a radiation safety program or working with radiative machines in a medical environment. This course is practical and informative to prepare for any inspection.
Fluoroscopy Courses – Safety training that details optimization of fluoroscopy techniques while maintaining ALARA practices. This course has been recognized by previous customers for being comprehensive with employable practices.
Department of Transportation (DOT) Training – A combination of safety training for radioactive material transport and general handling. Usable for anyone within the shipping process such as technologists.

Our board-certified physicists are available through online communication to assist with questions or understanding of the content. This ensures that students feel supported through the process. By the end, each student can walk away with an accredited certification for the betterment of their career. Versant Medical Physics will ensure this content reaches as many people as possible to deepen their knowledge base in 2023.

Over the last decades, social media became an increasingly significant channel of communication for businesses. As a platform to promote their services and generate brand, companies connect in fashions more popular with the public. Although Versant has seen increases in our reach through social media followings and to the visitors of our website, there are still opportunities to further connect with our fellow companies, clients, and acquaintances within the medical physics and radiation safety fields.

In 2023, Versant Physics will bring a stronger focus into revitalizing our most popular channels for engaging content: our blog and podcast. Versant’s blog is a space for informational posts about radiation in the world and its various practices/safe handling in healthcare, as well as general tutorials on our Odyssey software. With the VersantCast Podcast, hosted by our very own medical physicist, Dr. Eric Ramsay, we take our listeners through various topics surrounding radiation, physics, and healthcare with the expansive knowledge of special guests. We are excited to work back into periodic postings and create subject matter that informs, inspires, and educates both readers and listeners alike.

Versant will also strive to further our network through our most popular social media platforms, being LinkedIn, Facebook, and Twitter. Even as a small company in a niche field, social media gives us the opportunity to connect with other people and businesses within the medical physics and radiation safety industry. Creating spaces to share ideas and new discoveries in science are beneficial to us as well as our followers to further our security in the knowledge surrounding the many fields that handle radiation. To join Versant in our goal to be more connected within the industry, you can follow us on LinkedIn, Facebook, and Twitter.

A Leadership Team that Inspires

Our devoted leadership team’s optimistic goals have shaped the future of Versant Medical Physics since 2016 to bring today’s success. Closing out our list of resolutions, our members of leadership provided what they strive to see to fruition in 2023:

Marcie Ramsay – President, CEO

“As president, I hope to continue providing a positive and supportive workplace environment for our professionals. The new year will also bring the opportunity for me to encourage our team to explore new areas of personal interest and work-life balance through Versant Physics’ recent subscription to the online education platform, MasterClass. On a personal note, I intend to devote more time to daily meditation and reflection.”

Eric Ramsay – Vice President, Commissioning

“Techniques for treatment in Radiation Therapy get more complex each year. Keeping up one’s knowledge base and gaining expertise in new modalities is challenging with a busy schedule. So, a suitable (and frankly, essential) resolution for the new year will be to focus on continuing education and professional development. This involves staying up to date with the latest research and techniques in the field, attending conferences and workshops, as well as seeking out opportunities for collaboration and networking with other professionals including the staff physicists at Versant. This resolution also includes taking steps to maintain a healthy work-life balance as burn out doesn’t help anyone.”

Ben Ramsay – Vice President, Technology & Finance

“Continue to develop a security mindset. With the increase in cyberattacks globally, and the risks internal and external to Versant, establishing a security-focused mindset is one of our goals in line with our ISO 27001 certification. I will also be focusing on improvement of Odyssey usability for existing clients and ways to bundle the software into our services with non-Odyssey customers that will provide enhanced value. Lastly, Versant will benefit from focuses on cross training staff in 2023 so that we are more flexible and capable of maintaining the highest levels of service possible.”

Joseph Mahoney – Vice President, Diagnostic Physics

“In 2023, I will be aiming for improved frequency and clarity of our client communication. Staying up to date and responsive towards the ever-changing regulatory environment will also allow for a strong start into the new year. Aligning with Versant’s desire for our teams to maintain work-life balances, there will be a strong focus in optimization of physical presence for our staff of physicists in geographic regions only where they are most needed so that they all can get back home more often.”

Cheers to a productive and exciting 2023!

17 Aug 2022

Odyssey Software, Radiation Safety, Radiation Safety Officer Versant Physics 0 comment

Odyssey Software: How to Buy in 6 Easy Steps

If you’re struggling to effectively manage the complex, ever-shifting responsibilities of a radiation safety program, we have a solution. Odyssey is a proprietary SaaS product designed by radiation safety experts for radiation safety professionals. It has transformed the way RSOs, EHS specialists, medical physicists, and healthcare professionals manage their programs, with an emphasis on streamlined workflows and minimal costs.

But what is the buying process for software like Odyssey? Refer to this guide to help you understand the ins and outs of purchasing Odyssey and get a feel for what the buying process will be like.

What is Software as a Service (SaaS)?

Before diving into what the Odyssey buying process entails, it may be helpful to understand what exactly we mean when we say that Odyssey is a software as a service (or SaaS) product.

It sounds fancy, but all this means is that the software is accessible through the internet, with your individual account made available through a secure, private login. SaaS products like Odyssey are often referred to as web-based software or on-demand software. Whether you’re at your home office, traveling, or doing an on-site inspection, you have access to the software and your data whenever you need it.

The Benefits of SaaS

There are numerous benefits to using a SaaS product like Odyssey for your radiation safety management needs.

For starters, SaaS products are purchased on a subscription basis. The type of subscription can vary depending on the product and company pricing model. Odyssey, for example, is available for purchase on a monthly or annual basis, with discounts provided for yearly subscriptions. These subscriptions are based on what the end user needs rather than offering everything in a lump sum and forcing you to pay for aspects of the software you have no use for.

SaaS products like Odyssey also allow end users to avoid the hefty up-front cost of purchasing a physical software product. There is no hardware management or expensive software upgrades to contend with. Thanks to the software’s base infrastructure, which is common to all users, any updates are completed behind the scenes and integrated automatically into your account.

Because of this SaaS products are easy to customize to accommodate the individual needs of a client or group.

In summary, the major benefits of SaaS software include:

No software installation
No license management on your end
No equipment updates
Cloud-based storage
On-demand access

The Odyssey Buying Process

If you’ve never purchased a SaaS product like Odyssey before, the buying process may seem a little overwhelming. However, it is a simple process that can be broken down into six steps.

Step 1: Schedule a Demo

One of the benefits of using a SaaS product over traditional software is that you get to see how it works first. You can schedule an Odyssey demo with our team whenever works best for your schedule.

Once you’re on the calendar, our Sales and Software teams will reach out to introduce themselves and confirm your appointment. They may ask a few questions to narrow down your role, which Odyssey modules you’re interested in, and the size of your dosimetry or radiation safety program. These questions help our team prepare a demo that meets your specific program needs.

We will also send you a Microsoft Teams meeting link for the day of.

Step 2: Receive a Demo

On the appointed day and time, you will meet with our Director of Sales and our Odyssey Implementation Analyst for a virtual demo. The initial demo will last around 45-60 minutes.

During the demo, our team will walk you through what Odyssey is and its basic functionality. We will cover the aspects of Odyssey that you expressed interest in as well. This is an opportunity for you to see the software in action and ask any questions you may have about access, usability, or pricing.

Additional 60-minute follow-up demos can be scheduled as needed.

Step 3: Review Your Quote

After your demo, our team will send you a custom quote for your Odyssey subscription. The quote will include the license type or modules you discussed during your demonstration, a one-time software implementation fee, and the breakdown of optional training costs.

Step 4: Sign an Agreement

Once you approve your quote, you will receive an End User License Agreement (EULA) for signature. Take your time reviewing this agreement before signing and send any clarifying questions you have directly to our Sales team.

Step 5: Implementation

Once we receive a signed agreement, the Implementation process begins immediately. During this phase, our team works with you 1-on-1 to set up accounts for all Odyssey users and upload your program data. This can include everything from your list of dosimetry wearers to the x-ray machines at your facility. This phase normally takes 2-3 weeks to complete.

Step 6: Additional Training

Odyssey is a user-friendly but comprehensive radiation safety management software. Because of its depth and the number of actions that can be performed throughout the 12 modules, we provide additional training for RSOs and other account holders. Our team of Odyssey experts will train you on each module you’ll use and go over specific workflows to get you started out on the right foot. This step is optional but highly recommended.

Odyssey Customer Support

Another perk of using Odyssey is the continual support you have access to. We don’t just train you and leave you to your own devices (unless that’s what you want!) As you work in the software, questions may arise. You can contact our team directly to submit a ticket to our Support Desk 24/7.

The Takeaway

Odyssey is changing the way radiation safety officers, EHS specialists, and healthcare professionals manage their programs. It streamlines common administrative processes for more organized and efficient workflows, in addition to providing major cost savings.

If you’re considering making a move to a more efficient radiation safety management software, find out what Odyssey can offer by scheduling a demo today.

Want to keep up with Versant Physics and Odyssey software news? Join our email list to receive our monthly newsletter. You can unsubscribe at any time.

23 Dec 2021

Odyssey Software, Radiation Safety Versant Physics 0 comment

Odyssey “How To” Series: Forms Module

Join us for week 12 of our Odyssey How-To series with Odyssey Implementation Analyst Katelyn Waters. This week, we take a look at the recently updated Forms module and answer some of your frequently asked questions.

Odyssey is a radiation safety software suite designed to help RSOs, EHS managers, and Radiation Safety Specialists manage affordable and efficient programs.

KB 00:11: Welcome to Part 12 of our 12-week How-to series highlighting Odyssey Radiation Safety Software. Today we’re back with Odyssey Implementation Analyst Katelyn Waters to talk about the Forms module. We’ll be addressing some frequently asked questions we get about the module’s functionality. Katelyn, I understand that the Forms module was recently updated. Can you tell us a little bit about that before we jump into the FAQs?

Katelyn 00:33: Absolutely, KB. The Forms module is in the upper left-hand corner here, and it is 1 of the 12 modules of Odyssey, which is a radiation software suite. It provides tools to build electronic forms. The advantage to using the Forms module instead of some of the alternatives like a PDF, word document, or paper form, is that when you’re filling out a form within this module of Odyssey, it can actually populate fields on the form with existing data that’s already in the software. For example, if you’re filling out a machine survey form and select one of the machines that was surveyed, you can automatically have information such as the machine’s serial number or the site of that machine added to the form.

I’m going to go ahead and navigate in and we can take a look at that before we get to some of your questions, KB. Once I do select that Forms module we have four main sections, which are Data Entry, Form Builder, Analysis, and PDF Templates. The Form Builder section is where administrators can come and create forms initially. Data Entry is where you fill out existing forms. They can also be linked to other modules of Odyssey to quickly access them so you don’t have to necessarily come to that section. Analysis has tools to compare multiple different responses to the same form over time, so you can analyze trends that are occurring, and PDF templates are used to format the header and footer of those forms once you convert those to PDFs.

I’m going to probably focus on Form Builder and Data Entry today as these are the most frequently used sections. If I go into Form Builder, this is the initial screen that we see. We did recently update this module, as we talked about at the beginning here. The insert tab will allow us to add a variety of things to one of our forms. I can start with the heading, which will help me organize these other question elements that I can add to my form. And I’ll add a couple of examples so you can see what these look like here. While I’m in Form Builder, as an administrator, I have a variety of different tools that aren’t available in that Data Entry section where you fill out the form. I can change what these say, as well as my questions. For something like this here, which is what we call a radio question, I can also change the options that they can select from. This is a date question, so the user filling it out as we’ll see in a little bit here, can select a date from this date picker. And this is what we call a user question, where you can have a drop-down list of users from the account.

So that’s just a few items of different form elements that we’ve added here so you can see what that looks like. But if we wanted to take a look at a completed example, we can do so in Data Entry.

Selecting New I can fill out any of the existing forms we have. We have two example forms on this Demo Account, an audit checklist, and a Machine Survey Form. I’ll go ahead and select the latter. And on this form, we can see there’s definitely a cleaner formatting for someone visually to actually fill out this form. A lot of the question IDs we saw at the top of each question element, as well as some of the features, are not available here for them to edit the questions as we want this to remain a static form so you can compare it over time. I can come through and select different options as my answers, here’s that date picker I was talking about, user questions, you can have just text fields so they can enter letters or numbers there, or you can limit them to one or the other.

And the true strength of this form lies within these questions here which are going to pull data from the other modules of Odyssey, like I mentioned. This is a drop-down menu of all of the machines that are in the Machine Management module, and when I select one of those I can have it automatically populate other fields like the Serial Number here.

Same thing with Equipment Catalog. If I want to choose the instrument that was used for the survey I can. Also another example of the serial number, but there’s a lot of other data besides that particular field that you can fill out in that manner. We also have images and the ability to edit those. These at the top are Canvas tools from the Canvas module where you can come in and do some simple image markups to this while you’re actually filling out the form. This form also has a table, as well as a place for a signature at the bottom for this example.

KB 05:30: That looks great. The module has really improved visually, and I like all the options for what you can actually include on a form. Speaking of that, what are the more common forms that you see created in the module?

Katelyn 05:42: I’d say the most common use cases we’ve seen so far are for area surveys because you can upload a floor plan like this example stock image here that you can actually edit and markup with your different survey points that you were surveying at throughout the survey. We also have the ability to do inspections and audit checklists which we see frequently done, as well as machine surveys like this example form that we’re looking at. In addition to those, the module is pretty flexible, you can recreate most of your needed forms here.

KB 06:15: One of the questions we get since we market the software as mobile-friendly is if forms can be filled out on a mobile device, like a phone or tablet. Is this possible?

Katelyn 06:27: Absolutely. So that’s one of the biggest strengths of this module. As long as you have an internet connection, you can access these forms to be filled out on your mobile device. They can even be accessed on a screen as small as your phone, which I have used before myself, and they are still definitely usable there. Although I highly recommend using a tablet because you still get that portability along with a larger screen size. We see a lot of our clients filling out forms while they are out in the field with tablets. They might be doing a survey, audit, or inspection like I mentioned, and then you can immediately get that information electronically instead of going back to the office and doing it afterward or having a paper copy that you took with you.

And in addition, it’s really nice if you have a tablet pen as well because for these images down here where you want to do markups–I’m on my desktop right now, I can just use my mouse, right–but when you’re out in the field it’s nice to have a tablet so you can mark up the images.

KB 07:25: I can definitely see how that would be more efficient than doing it on the desktop when you’re out walking around in the field. Once the forms are filled out, I noticed the save button at the top of the page. How are the completed forms accessed?

Katelyn 07:38: Good question. Once you save these forms, they can still be accessed here in the Data Entry section of Forms. However, they can also be linked to other areas of Odyssey. One of the most commonly used areas to link these forms is on Lab Profiles. If you have a lab survey that you’re routinely doing, you could have a saved template in the Form Builder section there, and you can just click on that to fill into ut each time you need to do a lab survey. So then you’ll have that whole survey history in one place on those profiles.

KB 08:10: Great! And that wraps up our list of frequently asked questions for the Forms module. Thank you Katelyn, for walking through the module with me and clarifying how users can use it to create and fill out forms that are usable in their Radiation Safety program.

Schedule an in-depth demo with our Odyssey team to discuss how the software can assist you with your radiation safety management needs.

14 Dec 2021

Document Library, Odyssey Software, Radiation Safety Versant Physics 0 comment

Odyssey “How To” Series: Document Library Module

Join us for this week’s edition of our Odyssey How To series with Odyssey Implementation Analyst Katelyn Waters. We discuss how to carry out certain functions of the Document Library module and answer some of your frequently asked questions.

Odyssey is a radiation safety software suite designed to help RSOs, EHS managers, and Radiation Safety Specialists manage affordable and efficient programs.

KB 00:11: Welcome to Part 11 of our 12-week How-to series highlighting Odyssey Radiation Safety Software. Today we’re back with Odyssey Implementation Analyst Katelyn Waters to talk about the Document Library module. We’ll be addressing some frequently asked questions we get about the module’s functionality and its use in storing documents. Katelyn, do you mind giving an overview of the Document Library module before we get into our FAQs?

Katelyn 00:32: Absolutely, KB. The Document Library here is going to be 1 of 12 modules of Odyssey’s radiation safety software suite. It’s a cloud document library that can be accessed and shared by all of the different users on the Odyssey account.

KB 00:49: This module is very straightforward and very user-friendly, but we do get a couple of questions about some additional features that the Document Library has that maybe other file management systems may not. One of those features is the tagging system. Can you describe a little bit about what that is?

Katelyn 01:07: Sure thing. If I navigate into the module, we can see that the toolbar for the library here has a few different icons. We have an upload icon that allows me to upload an additional file to the library, we have an icon to add a new folder for organization purposes, a download icon to download a file, or a folder’s contents. This right here when I scroll over it is to rename the selected file or folder, and then delete the selected file or folder. The tagging system relates to the icon here which says Set Tag for Files. If I come down and look at the documents I have in my document library, an example we already have tagged here is this floorplans folder. It has Warehouse 1 to the right of that as a label, that’s what we call the tag, and it’s essentially saying that all of the documents, in this case, floorplans, are pertaining to Warehouse 1. I can go ahead and do that with something else, if I want to tag this example forms folder, I can right-click on that, set tag, choose my site–this is pulling from the list of sites in Odyssey—select update tag, and it’s going to apply that to that folder there.

KB 02:28: Gotcha, thank you. So, since this is a shared document library for everyone on the account, another question we get from users is if there is a way to keep documents private. Is there a feature like that in Odyssey?

Katelyn 02:40: Great question. Each individual user actually has their own version of this document library, as well. They can get to it by scrolling over their name in the upper right-hand corner and going to “My Documents.” It has the same exact toolbar as the one we’re looking at right now, the same file management system, but it’s going to be a personal version of this cloud document library. It does have some tools to move things from that library to the shared library, say if you’re working on a document and then you’re ready to share it with others in your organization you can then move it to the Document Library module.

KB 03:13: Gotcha. One final question. Once documents are stored in the Document Library, are they accessible throughout Odyssey or just through this module?

Katelyn 03:23: The documents themselves can be accessed in Odyssey’s other modules anywhere that you are prompted to upload a file. For example, if I go back to the main Odyssey page and go into Equipment Catalog if I navigate to an Equipment Profile there’s a place for me to upload a document. So I just selected a random probe that we have in our inventory here. But if I come down there’s an Upload Equipment Document button, and there are various buttons like this throughout Odyssey that are prompting you to upload documents. Once selected you have the option to upload a document through the local computer, but you can also pull directly from the Cloud Library. And you’ll see that these are the same exact folders that we were just looking at in the Document Library module. If there’s a particular document that I want to associate with this probe, say it was calibrated, I can then associate its calibration certificate by pulling that document from the Document Library and selecting submit to upload that to the Probe’s profile, which you can now see down below.

KB 04:32: That seems useful for providing easy access to documents no matter where you’re at in the software. And that wraps up our list of frequently asked questions for the Document Library module. Thanks for joining me today, Katelyn.

Katelyn 04:42: Thanks for having me, KB.

Schedule an in-depth demo with our Odyssey team to discuss how the software can assist you with your radiation safety management needs.

08 Dec 2021

Equipment Catalog, Odyssey Software, Radiation Safety Versant Physics 0 comment

Odyssey “How To” Series: Equipment Catalog Module

Join us for this week’s edition of our Odyssey How To series with Odyssey Implementation Analyst Katelyn Waters. We discuss how to carry out certain functions of the Odyssey Equipment Catalog module and answer some of your frequently asked questions. Scroll down to view the full transcript.

Odyssey is a radiation safety software suite designed to help RSOs, EHS managers, and Radiation Safety Specialists manage affordable and efficient programs.

KB 00:11: Welcome to Part 10 of our 12-week How-to series highlighting Odyssey Radiation Safety Software. Today we’re back with Odyssey Implementation Analyst Katelyn Waters to talk about the Equipment Catalog module. We’ll be addressing some frequently asked questions we get about the module’s functionality and its use in managing equipment inventory. Katelyn, do you mind going through an overview of the module before we get to our frequently asked questions?

Katelyn 00:30: Of course, KB. The Equipment Catalog module is 1 of 12 modules of Odyssey’s radiation safety software suite, which is what we’re looking at right now. It’s very customizable and can be used to track any type of equipment whether it’s something in your radiation safety or EH&S program. If I navigate into the module and into the Equipment section, which we’re going to be focusing on today, we can see that for this example or demonstration account we have the equipment types of survey meter, probe, protective apron, and thyroid collar. And these are those customizable groups. This is going to look entirely different depending on your account and what your needs are for your program.

If I select one of these names for a piece of equipment’s name, it’s going to take me to its profile which is what we’re currently looking at right now. I selected a survey meter. The boxes at the top of the profile for the survey meter are going to be the same as all other types of equipment, these are some pretty standard default fields. They are serial number, which is going to be the Unique ID for it in the system, the site or location that it’s at, an owner or responsible person, that’s Leann here, you can optionally associate it with a permit, and there is a last updated field which Odyssey automatically updates for you. Down below, where it says template fields survey meter, these are going to be customizable fields specific to that type of equipment, to that survey meter. And these are going to change depending on what kind of equipment you’re looking at and is something that is different depending on the equipment profile, which we’ll see in just a second.

For survey meters on this example account, we’ve decided to keep track of manufacturer, model, and some calibration information which you can see Calibrated by and the Calibration Due Date here. But if I go to a different kind of profile, we’re going to filter our results to some Protective Aprons here, we can see like I said that at the top here there is those same fields as what we saw on the survey meter. But down below it says Template Fields: Protective Apron now, and while there is some overlap, because you can, like with manufacturer here, we have different information for the other two fields, those being Lead Equivalency and some inspection due date information.

KB 03:07: So how do these templates get set up?

Katelyn 03:10: This is something that happens during what we call the implementation process of Odyssey. Versant staff are going to work with you to figure out what kinds of equipment you have for your program and what information you’d like to keep track of for them in Odyssey itself. We will then set up the groups and that information for you, those fields, but Administrators anytime later can edit them, add or remove any of those as need be.

KB 03:36: And what is that update button down there next to the calibration due date for?

Katelyn 03:40: The update button right here allows you to update any due dates like this calibration due date very quickly. For the survey meters on this account, we have the calibrations set up to be required annually. If I select this button right now, it’s going to populate with today’s date. And if I select Update it’s going to add a year to that date as it’s trying to project out when that next calibration due date is. You can also actually put in whatever date if the calibration didn’t happen today.

The due date itself also shows up in your scheduling calendar and will send you reminders that show up as Alerts in Odyssey.

KB 04:16: That sounds useful. And if I have a calibration certificate or other document that relates to my equipment, is there a place to store that?

Katelyn 04:25: Yes, if you scroll down on an equipment’s profile, which we can do for this meter here, there is a spot at the bottom of the page that has an Upload Equipment Document button. I can select that and upload something from the Document Library of Odyssey or my local computer, as well as I can see all of the other documents that were previously uploaded.

KB 04:46: Okay great. I just have one more question. Looking at the tabs on the equipment’s profile, I know we’ve described some of the others in our How-To series, but that Checkout tab seems to be unique to equipment. Could you describe what that’s for?

Katelyn 05:02: Absolutely. One of the key differences between the Equipment Catalog and Machine Management modules is that equipment tends to be a little bit more portable, changing hands or ownership more frequently. And you need to keep track of that in much more detail than you would for a larger machine that is mostly stationary.

We added in the checkout tab for this purpose, and it shows you a history of who’s checked out this equipment, where to, and when they checked it back in. We can see for this survey meter here, Leann has checked out the equipment to a certain building as well as checked it back in. And those are logged on the history, and we also have tools to create a new check out here if we’d like to.

KB 05:47: Awesome! And that wraps up our list of frequently asked questions for the Equipment Catalog module. Thanks, Katelyn, for walking through the module with me and clarifying how users can use it to manage their equipment inventory.

Katelyn: 05:57: Thanks for having me, KB.

Schedule an in-depth demo with our Odyssey team to discuss how the software can assist you with your radiation safety management needs.

02 Dec 2021

Odyssey Software, Radiation Safety Versant Physics 0 comment

Odyssey “How To” Series: Canvas Module

Join us for this week’s edition of our Odyssey How To series with Odyssey Implementation Analyst Katelyn Waters. We discuss how to carry out certain functions of the Canvas module and answer some of your frequently asked questions.

Odyssey is a radiation safety software suite designed to help RSOs, EHS managers, and Radiation Safety Specialists manage affordable and efficient programs.

Schedule an in-depth demo with our Odyssey team to discuss how the software can assist you with your radiation safety management needs.

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